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SHSA COVID-19 Guidelines

 
Sacred-Heart-School-Arts-Covid-Guidelines
 
 
 

SHS Student COVID-19 Procedures

UPDATE to Quarantine Procedures to Direct Contacts - December 7, 2020
  • The state of Kentucky has now adopted the new CDC guidelines requiring only 10 days of quarantine for individuals who have been identified as being exposed to Covid-19 and exhibit no symptoms.
  • Additionally, an exposed individual may only quarantine for seven days if they exhibit no symptoms AND have a negative Covid test taken on or after day five of their exposure.
  • The state is still recommending 14 days if the exposed individual will be around people that are considered high-risk.
 
Scenarios of SHS students with possible and/or confirmed positive COVID-19 infections:
  1. If a student tests positive for COVID-19: If a student tests positive for COVID-19, their parent should contact their school immediately. The student will be required to stay home for at minimum 10 days. In order to return to in-person instruction on campus, the student must be symptom-free, without fever-reducing medication for at least their final 24 hours of being home. They may be asked to provide SHS with a negative test result or a release to return to school from their physician or the Health Department. 
  2. If a student reports/exhibits COVID-19 symptoms: If a student reports or exhibits COVID-19 symptoms, their parent should contact their healthcare provider immediately. Once the student’s parent has direction from their physician, their parent should contact their child’s school. The student will be required to stay home as long as they are symptomatic. In order to return to in-person instruction, the student must be symptom-free without fever-reducing medication, for a minimum of 24 hours. We encourage students who are symptomatic to submit a COVID-19 test to their healthcare provider, however they are not required.
  3. If a student has been told of possible exposure to COVID-19: If a student has been told of a possible exposure to COVID-19, their parent should contact their child’s school immediately. The school will require the student to stay home for at least 10 days. In order to return to in-person instruction, the student must be symptom-free, without fever-reducing medication for at least their final 24 hours of being home. If the student develops COVID-19 symptoms while in quarantine, they should contact their physician immediately followed by their parent alerting their child’s school.
All SHS Receptionists will take temperatures of all students upon arrival. Any student with a temperature of 100.4 or higher is considered having COVID-19 symptoms and will be asked to leave immediately and follow scenario #2 above.

Updated 8/13/2020

SHS Communication Protocols Regarding COVID-19
 
As you are trusting us with your children, please trust that we are following all guidelines put forth by the health department. We are reporting any positive cases to the Archdiocese of Louisville and the Health Department in real time. We are not however, waiting for the health department to conduct contact tracing. All contact tracing and necessary communications are being completed by our staff.
 
Sacred Heart Schools’ Communication Protocols for reported positive cases of COVID-19 are as follows:
  • If your child is exposed to a person at SHS who is COVID-19 positive, an exposure email will be sent directly to you from Paul Kichler, Vice President of Operations, as part of the contact-tracing protocol, informing you that your child was exposed due to direct contact. Direct contact is defined as within 6ft for 15 minutes collectively throughout a 24 hour period.
  • The name of the person who tested positive cannot be given for privacy reasons. HIPAA guidelines must and will be followed.
  • Each school principal or director will send a health advisory email to those who were in the same class(s) but who were not a direct contact.
 
 
July 24, 2020 Update

We are quickly approaching the reopening of our campus and afterschool programming for students both on campus and in the community. Our leadership team has been meeting weekly throughout the summer to stay abreast of changing guidelines and how our school can adapt to continue to meet the needs of our students. The guidelines have included research from guidance from our local and state health departments, the Centers for Disease Control (CDC), the American Academy of Pediatrics (AAP), the Kentucky Department of Education (KDE), National Arts Organizations as well as collaboration with multiple health professionals and other administrators and educators, to put new measures in place to protect our students. Our office, teaching and custodial staff will be limiting traffic within our buildings daily while adhering to a strict cleaning schedule of each used space to ensure that all support pieces are in alignment with safety measures.

Our daytime arts integration schedule will follow that of each school on campus respectively (SHP, SHMS and SHA). Our afterschool programming will begin Monday, August 17th and will conclude December 4th with our makeup weeks being December 7th- 18th. We have chosen to limit class sizes in each department and relocate our larger classes to allow for proper social distancing guidelines.

  • Art classes will be limited to seven students.
  • Dance and Drama classes with small children will be limited to ten students.
  • Music, Dance and Drama classes for older students will be limited to fifteen students.

 

We understand that every family is not able to attend in-person instruction at this time, and for that reason we offer both in-person and virtual instruction for lessons/classes in the Music, Art and Dance Department. To register for in-person classes, you can follow normal procedures of signing up through our online system via our website.

For a virtual option, please email or call our office and we will register your child. Prior to the first day of class, we will email you the link to connect and participate. Virtual Art classes will include a delivered package of materials needed for the semester. Our Drama Department will begin all class productions in person as we are still planning for a limited seating live production this semester. Seating will be open to parents of children enrolled in the class to first; afterwards we will open any remaining seating to our community. We will reduce seating down to stay within the CDC Guidelines and that of our state’s directive at the time of the performance. All of our productions will also include a virtual streaming option for family and friends who would like to view the performance but are unable to attend in person. As we continue to monitor guidelines throughout the semester, our teaching staff is prepared to transition to virtual instruction should the need arise. Our office will work with each family to ensure that your child’s needs continue to be met.

For our on-campus families who attend Sacred Heart Preschool and Sacred Heart Model School, we will continue to provide bus transportation to our classes. Students will be brought to our building no more than ten minutes prior to the start of their lesson or class. Bus transportation ends at 4:30pm daily. Students attending SHMS can return to Afterschool care after their lesson/class. Students attending SHP can not return to SHP after their lesson/class. Please reach out to our office and we can help guide your decision to choosing the best class for your schedule.

Additional COVID-19 Guidelines are listed on the SHSA website detailing our arrival/dismissal procedures, PPE Requirements, Screening and Cleaning Procedures and other pertinent details. We truly appreciate your continued support and feedback throughout this journey as we prepare to see your children’s smiling faces again soon. They are the light that will shine on this campus, in our community and throughout the world.

 
July 13, 2020 Update

Below please find the current (as of July 13, 2020) overview of the health and safety measures Sacred Heart School for the Arts will be implementing for the safe reopening of school, addressing how we will protect our students, staff, families, and personnel from the spread of Covid-19. These procedures are fluid and based on guidance from the Archdiocese of Louisville, city, and state officials and the medical community at large.

Arrival and Dismissal:

Arrival: Building/ Students

  • Doors will open at SHSA for after school classes at 12:20pm for half-day Preschoolers and 2:35pm for all other ages. Cars will follow the normal parking routine near our ramp entrance/exit for Angela Hall and parking lot near the UAC. We ask that students not arrive more than five minutes prior to their class/lesson start time.
  • Families arriving from SHP should schedule SHSA classes at the end of their SHP day, as students cannot return to their Preschool building. For questions, please contact the SHSA office staff.
  • When you arrive, please use the ramp door entrance for all classes to be held in Angela Hall a member of the SHSA staff will meet you inside the entrance to take the temperature of every student.
  • No-touch thermometers will be available for temperature scanning.
  • If a student’s temperature is 100.4 or higher, he or she will not be permitted to attend class.
  • A doctor’s note will be required prior to coming back to school.
  • Anyone with a temperature or feeling ill should stay home to help us maintain a healthy school campus.
  • All students must wear a mask from their car to their classroom.
  • Students arriving from SHMS and SHP will be allowed to continue using our bus transportation to SHSA. Students must wear a mask on the bus and we will make additional trips in order to distance students.

*See sick policy in the 2020-2021 handbook for further instructions.

Students will enter using the following doorways –

  • SHSA students attending class/ lesson/rehearsal in Angela Hall will use the Ramp Door entrance. SHSA students attending class/rehearsal in the UAC will use the main door entrance.
  • Once they enter the building, students will be met by their instructor and escorted to the classroom or studio for their class/lesson/rehearsal. While waiting for their class to begin students will be distanced on designated markings with masks on.
 
 

Dismissal: Building/ Students

  • Class dismissal times have been staggered so that parents can wait outside the ramp door and meet their child at the end of their class/lesson/rehearsal.
  • Masks must remain on until students are in their cars.
  • Social distancing is required while on campus.
  • Students from SHMS will be allowed to ride our campus bus back to SHMS for after school care if their lesson/rehearsal/class ends by 4:30pm. Upon arriving, they will have their temperatures taken.
 
 

After School Activities

  • Bathroom usage will be limited to a safe number of students in the room at one time.
  • Students may not gather in the restrooms or hallways of Angela Hall.
  • Students may not gather in the restrooms, atrium or backstage of the UAC.

 

Movement once a student enters the building during the school day –

  • Students will follow directional floor markings which indicate a pathway from each classroom to the bathroom and use floor markings outside of the bathroom for proper spacing as they wait their turn.
  • Elevator usage near the SHP entrance of Angela Hall will be restricted to an as-needed basis. Students requiring this will need a parent to contact our office staff prior to the day of class so that we can arrange for you to have access.
 
 

PPE Requirements:

  • Students: All students must wear an approved mask or face shield covering their nose and mouth.
  • We suggest students have extra masks on hand in case they need it. Masks should be washed on a regular basis.

The student’s name should be clearly labeled on each mask.SHSA students registered for class by August 1st will receive a complimentary mask with our school logo.

  • Masks that are not the SHSA or a school logo mask may have no writing, logos, pictures or symbols on them. Approved masks are outlined in the 2020-2021 Parent/Student Handbook.
  • Teachers: All teachers must wear an approved mask or face shield when they are with students.
  • All staff members must wear an approved face mask or face shield any time they are interacting with others.

 

Social Distancing:

  • Classroom seating/spacing will be arranged to maximize strategic social distancing and to limit face-to-face contact. We will be limiting enrollment to allow for this.
  • Students in SHSA will remain with their teacher until the end of their class/lesson/rehearsal. Teachers will be encouraged to get students outside for class when possible.
  • We are using every possible space in both buildings to make sure our students are at least 6 feet apart.
  • At this time, visitors, including parents and parent volunteers, will not be allowed into either of the buildings without an appointment with the Executive Director or the Department Chair. Dance Parents will have the opportunity to sign up for a day/time slot to watch their child’s dance class from the parent viewing room. Only one parent per class may be in the space at a time; they must always keep their mask on. Other parents will have access to a link for virtually watching classes as they occur.
  • No special guests will be allowed in classes/lessons/rehearsals. More information regarding parent informational nights will be communicated at a later date.
  • All staff members and students will follow social distancing guidelines while on school grounds.
 
 

Cleaning and Sanitizing:

  • Enhanced cleaning protocols have been established to disinfect both buildings on a regular basis. In addition to all of the high-touch points being cleaned hourly, each classroom and office will contain a bin with cleaning supplies, paper towels, etc. for students and teachers to access as needed.
  • There will be a housekeeping person in each building every school day.
  • Shared classrooms will be sanitized between each class rotation. Private Studios will be sanitized between each lesson.
  • All students must bring home their water bottles DAILY to be washed and they all must be labeled. Bottles left at school will be bagged and sent home for cleaning.
  • Should a positive case of COVID-19 be reported, the entire building will receive a deep clean.
  • Our facilities crew will keep a cleaning log and keep track of the number of times high touch points are cleaned during the school day.
  • Our bus will be cleaned between each group of students transported.
  • There will be no sharing of classroom supplies by students. Students will have their own supplies/objects, i.e. crayons, glue sticks, books, for their personal use. Arts classes will supply all items needed for the semester for each student. Each student will be assigned a cubby where their personal materials will be stored. For Drama classes, set pieces, costumes and props will be cleaned between each rehearsal and performance.

 

Screening and Illness:

  • Children and adults will be screened for fever and contagious symptoms upon entry every day.
  • If a student or adult registers a temperature of 100.4 or above, he or she will not be allowed to enter the school building or attend any school activities until he or she is 24 hours fever free.
  • If a student or adult tests positive for COVID-19, we will work with the local health department, conduct a deep clean of the classroom/studio.
  • If your student becomes ill while at school and/or develops a temperature of 100.4 or above, the student will be removed from the classroom and the parent/guardian notified immediately. The student must be picked up immediately from school.
 
 

Snacks:

  • Any students bringing a snack must not share. Snacks must be disposed of prior to their class/lesson.

 

At this time, students will begin the 2020-2021 academic year in-person with the expectation that specific health and safety procedures will be required. Parents may choose to have their child(ren) participate with their class(es) in digital learning for the entirety of the 2020 Season for classes that allow. For Digital Options, please contact our office before registering.

 

 

Fall Season of Productions

 

SHSA has altered the Fall Production Schedule allowing for double casting and two live performances per class. All productions will be streamed, and virtual tickets will be available for purchase via our office and online. Limited Live tickets will be released to parents of enrolled students first, then to the community as seating allows within CDC guidelines. Once all tickets are sold, no additional seats will be added for the scheduled performance. Our Annual Nutcracker performance will only have virtual ticket sales this season.